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Document Scanning: Outsourcing Vs. DIY

scanning documents

If you haven’t heard, there are an abundance of advantages of going paperless in the modern working world. Businesses around the world are becoming more efficient, cutting costs, reducing spaces needs, and more. But how should you go about going paperless? You have two options: outsource your documents to a local scanning company or scan the documents yourself with office equipment, software, and people. You could even try a combination of the two.

Here are four considerations to help you make your decision:

Document Security: Encryption Benefits

protection

With hacking and data breaches occurring as often as they do in our ever-increasingly technology-driven world, the need for document encryption is essential for a business’ security. Encrypting documents is the process of placing a code or password over documents, which makes them only accessible by individuals who have the code, password, or passkey. Encrypting is critical when sharing documents, so they are protected from hackers and interceptors.

Is it Time for a Print Audit?

touchscreen on printer

Knowing what your business is going to spend on print materials over the next year is an important thing. A print audit is a great way to learn about the resources your business uses versus what you need. An audit will help direct your business ahead with the right equipment and supplies in mind. This will let your company be as productive and cost-effective as possible.

Increased Productivity from Office Technology

hand holding clock, arrows in background

If you run a growing business, you know all about the race to keep up with your increasing workload. The seemingly endless amount of work is only increasing, and you need solutions to be productive with a new load. Advancements in modern technology now offer you the ability to make up some of those extra hours you wish you could add to your week or be the hands of employees you want to you could staff. Here are some technology tips that will boost your business’ productivity.

Modern Office Technology

Cloud Sharing

Taking Document Security Seriously

document security

Businesses suffer from security breaches in printing every single year. Multifunction copiers have helped improve workflow in companies drastically, but there are plenty of security measures necessary when a business uses one. Making sure your business is using the best equipment and processes to protect the documents you print is critical in guarding your business’ sensitive information.

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