EDGE Business Systems is proud to partner with the best of industry leaders, like Xerox, Toshiba, Lexmark, KIP, Papercut, Drivve, in order to bring you smart solutions for your every business need. These manufacturers are constantly addressing methods of driving down costs for clients and ensuring hardware and software are running at peak performance. One recent example comes from PaperCut.
If your organization deals with sensitive documents, you know what a challenge it can be to handle all the security concerns that come with them. From government regulations about document handling to your commitment to clients to maintain confidentiality, there are a number of implications with every sensitive document.
While keeping digital files safe is one of the highest priorities of today's business, there are still causes for concern with printed documents as well.
If the time approaches when you need to replace or upgrade your lineup of printers with more versatile MFPs, you certainly want to check out the Toshiba e-STUDIO5005AC. Toshiba designed this feature-rich printer, scanner, copier and optional facsimile workhorse with the medium to large enterprise in mind, and it has been well-received in the business world. Earning the “Highly Recommended” rating from Buyers Laboratory (BLI), it’s pretty easy to see why.
The team at EDGE Business Systems is proud and honored to be among the top choices for business equipment and servicing in the Atlanta area. We know that when your equipment fails to meet the needs of your business, or when you experience a serious malfunction, you are unable to serve your own clients and customers. That is why we offer a full range of sale, leasing and repair services to business owners.
Your business is subject to at least one possible audit any given year. However, depending on the nature of your organization, yours could stand in the path of many different types of audits. From IRS, sales tax and regulatory compliance to merchant services and insurance premium audits, your records could be summoned at any time. If you’ve been looking for a good reason to incorporate workflow and document management into your business, then the ease of audits alone makes it well worth the switch.
The larger and longer-lived your business, the more flooded with documents it will be. Even small businesses find themselves adjusting space to accommodate the increasing tide of records. Whether your organization archives its activities on paper, in electronic form or both, business efficiency warrants a good document retention policy (DRP). A DRP manages which records remain in any given period and which you can safely relegate to oblivion, thereby permitting an established, right-sized storage arrangement within the budget.
As the year winds down, it’s time for small businesses to wrap up the end-of-year tasks and prepare for tax season. While many important reports and documentation won’t be ready until the actual end of the year, you should start planning now. If your business uses a good document management system, your year-end work should go smoothly and your tax preparation team will love how easy you make filing your taxes for them. Be sure you have your accounting ducks in a row with the following checklist.
Back when dinosaurs roamed the corporate earth, employers issued hand-helds that could synchronize with in-house servers. Fairly-smart phones were also issued strictly for business use. Then arrived the Millennials who came to work pre-loaded with smart and mobile devices as outgrowths of their anatomies. They realized they could meld their work duties with their personal electronics thinking the IT department would never be the wiser. And no one lived happily ever after.
Demographically, the oldest Millennial (a.k.a. Gen Y) is 36 this year. The youngest is about 20. These are the adults for whom digital technology is a given, not the dream-under-construction as it was for Baby Boomers and Gen X-ers at the same life stage. At 35, this group is of the age and level of prosperity to now take over the department management reins as the Boomers age out and the Xers step off the elevator into the C suite.
Creating a document management workflow that works for Millennials may be a tough task for any department, but in a high-touch area like Human Resources, it becomes a gargantuan task that could include retooling every step of your hiring, onboarding and employee communication process. Millennials expect that all the information they need should be right at their fingertips, and their first opportunity to judge their fit within an organization is during the hiring process. How can you assure that your process in millennial-friendly?