The Cost of Storing vs. Scanning

Woman scanning document

You've probably heard all kinds of great things about scanning, but have you stopped to take a closer look at all the moving parts? Today let's compare the cost of scanning vs. the cost of storing your documents--and the truth might surprise you.

What to Consider

Before you jump into any business solution, it's important to do your homework--and, naturally, your first question will probably be about the cost. That's especially true for something as important as scanning, which could potentially span your entire company and change the way you treat your documents forever.

Let's consider the real costs of storage and scanning!


Here's the truth: storing your files is technically cheaper than scanning them.

However, the price-tag isn't the only thing you should consider, and it's not the only "cost" associated with storage. Consider, for example, the cost of losing all of your stored files to a flood or fire, or the cost of losing customers because employees waste so much time hunting through file cabinets for important information.

These things aren't as obvious at first glance, but they add up--and over time, your budget (and your efficiency, customer satisfaction, and even security) will start to suffer.


Naturally, if storage is the cheaper option, that means scanning comes with some upfront costs--like the price of the scanner and the time spent actually scanning.

Of course, it's important to remember that, while scanning has that bigger price-tag, it doesn't come with the hidden costs of storage. For example, you won't have to worry about losing your documents to a natural disaster, because they'll all be digital and backed up.

Similarly, customers won't get frustrated at all the wasted time, because you won't be wasting any--instead, you'll be quickly and easily searching, accessing, and sharing your files.

So, now that you know the truth, is scanning right for your business? Contact us today to find out!


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