A Look at Internal Document Security

document-security

When you think of document security, you might imagine something like a shield around your business--but what about everything going on inside?

Here's a look at internal document security and how to keep yourself, your employees, your clients, and your company safe!

Keep Your Friends Close

Document security has two basic parts: internal and external. External security is the most popular approach simply because it's easier to imagine trouble coming from the outside--but the truth is that internal threats are very real and can be very dangerous.

The good news, though, is that most internal threats aren't purposefully malicious--meaning that you don't have to be suspicious of your employees. What you do need to do is create rules and safeguards that keep them from accidentally compromising your document security.

Here are a few tips for internal document security!

  • Educate.

    Phishing emails or phone calls will ask your employees for sensitive information which hackers will then use to steal your documents and data. Make sure employees know that scammers often pose as trusted entities like suppliers and provide tools to help detect malware and other threats.

  • Manage.

    Managing your documents is one of the most important steps in protecting them. For example, when documents are organized, labeled, and stored digitally, you can keep track of everyone who accesses them and where your data is going.

  • Protect.

    With tools like encryption, user authentication, and password protection on your documents, it's much more difficult for employees to make innocent mistakes. And, in turn, it's much easier to protect your data.

Want to learn more about internal threats? Interested in document security? Contact us today!