There is always some buzzword in the business community that catches our attention and becomes the cause du jour or flavor of the month. When it comes to the latest “going green” trend, though, there appears to be some staying power. Issues of sustainability and environmental responsibility are taking on more and more relevance over time, not less.
Is your office is being taken over by what seems like mile-high stacks of paper? When you look across the room, do you see a sea of filing cabinets in the distance? Keeping paper documents can take a toll rather quickly. It’s a lot to keep track of, and files can easily be misplaced. Both can put a damper on your office’s efficiency. If you want to get back to a higher level of productivity, consider working with EDGE Business Systems to implement a document management system.
Information keeps your business going smoothly, and disruptions can cause detrimental effects if there are breaches. Be careful not to expose your company to risks and maintain proper document security. Thieves, hackers and even competitors are highly interested in your company’s information, data and paper documents. Keeping all of your documents secure is the only way to prevent unauthorized users from compromising your business. Here are just a few reasons why you should invest in document security.
Running a business today requires a complex network of interlocking tasks and strategies, all of which can fall like a house of cards if you have one weak link. The sheer complexity of managing multiple vendor relationships for basics such as office equipment and other background work can take you away from the important strategies of moving your organization to the next level.
Staying up to date on the latest trends in technology can be difficult enough if you’re only looking at one specific piece of the puzzle. But when you have to consider document management and security, managed print services, office supplies, IT services, network and communications all at once, it’s easy to feel overwhelmed. That’s where EDGE Business Systems comes in.
In the business world, printing is essential, there’s no avoiding racking up some costs when it comes to getting a hard copy of some documents. Spending too much on printing is easily avoidable though.
Running a business office often equates to paper usage mounting up and HIPAA security procedures being compromised. Within many medical offices across the country, documents are printed freely, correspondence continues in the hard copy paper format and many internal documents will still be printed without security measures in place as opposed to being distributed digitally and securely. It doesn’t matter how many members of staff individually attempt to cut down on paper usage, it still seems inevitable that stacks of paper cover every flat surface.
Have you ever thought about whose hands the information you copy can land? Think of all the different types of documents that are copied - tax returns, medical records, financial information and more — and the personal information within these documents.
The reason is that these new age copiers contain hand drives, similar to computers, which are capable of storing a large volume of digital information.