With hacking and data breaches occurring as often as they do in our ever-increasingly technology-driven world, the need for document encryption is essential for a business’ security. Encrypting documents is the process of placing a code or password over documents, which makes them only accessible by individuals who have the code, password, or passkey. Encrypting is critical when sharing documents, so they are protected from hackers and interceptors.
Benefits of Document Encryption
Encrypting documents might not guarantee safety, but it adds another level of security that can cause difficulty for hackers. The right encryption provider will offer you the following security measures:
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Document encryption as files are being stored on servers
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Data backups onto media sources like a DVD, CD, hard drive, or to the Internet
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Email encryption to protect messages from unwanted eyes by requiring credentials to view
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Document management software to take additional steps of protection (i.e., FileBound, ImageSilo, PaperVision Enterprise)
Encrypting Matters – Ask Yahoo
In 2016, Yahoo fell victim to the most extensive information breach ever, with three million Yahoo accounts breached, giving away tons of precious information. A phishing attack on Yahoo staff gave hackers access to the Yahoo’s central database to take personal information – including account passwords.
If Yahoo had been current with the most up-to-date encryption methods, hackers would not have had access to the accounts, but their outdated approach was outed by hackers and consumers paid for it.
Get an Encryption Audit
One of the best ways that you can guarantee your business is up-to-date with the proper encryption methods is by receiving an audit. An encryption audit will examine the current practices of your business and help you determine what steps should be taken to protect you and your customers’ information and documents.
At Edge Business Systems, we are passionate about helping your business keep data and documents secure and confidential. Contact us today to get your business on the right track for safe and secure document management.
