The team at EDGE Business Systems is proud and honored to be among the top choices for business equipment and servicing in the Atlanta area. We know that when your equipment fails to meet the needs of your business, or when you experience a serious malfunction, you are unable to serve your own clients and customers. That is why we offer a full range of sale, leasing and repair services to business owners.
Your business is subject to at least one possible audit any given year. However, depending on the nature of your organization, yours could stand in the path of many different types of audits. From IRS, sales tax and regulatory compliance to merchant services and insurance premium audits, your records could be summoned at any time. If you’ve been looking for a good reason to incorporate workflow and document management into your business, then the ease of audits alone makes it well worth the switch.
The larger and longer-lived your business, the more flooded with documents it will be. Even small businesses find themselves adjusting space to accommodate the increasing tide of records. Whether your organization archives its activities on paper, in electronic form or both, business efficiency warrants a good document retention policy (DRP). A DRP manages which records remain in any given period and which you can safely relegate to oblivion, thereby permitting an established, right-sized storage arrangement within the budget.
As the year winds down, it’s time for small businesses to wrap up the end-of-year tasks and prepare for tax season. While many important reports and documentation won’t be ready until the actual end of the year, you should start planning now. If your business uses a good document management system, your year-end work should go smoothly and your tax preparation team will love how easy you make filing your taxes for them. Be sure you have your accounting ducks in a row with the following checklist.
Back when dinosaurs roamed the corporate earth, employers issued hand-helds that could synchronize with in-house servers. Fairly-smart phones were also issued strictly for business use. Then arrived the Millennials who came to work pre-loaded with smart and mobile devices as outgrowths of their anatomies. They realized they could meld their work duties with their personal electronics thinking the IT department would never be the wiser. And no one lived happily ever after.
Demographically, the oldest Millennial (a.k.a. Gen Y) is 36 this year. The youngest is about 20. These are the adults for whom digital technology is a given, not the dream-under-construction as it was for Baby Boomers and Gen X-ers at the same life stage. At 35, this group is of the age and level of prosperity to now take over the department management reins as the Boomers age out and the Xers step off the elevator into the C suite.
Creating a document management workflow that works for Millennials may be a tough task for any department, but in a high-touch area like Human Resources, it becomes a gargantuan task that could include retooling every step of your hiring, onboarding and employee communication process. Millennials expect that all the information they need should be right at their fingertips, and their first opportunity to judge their fit within an organization is during the hiring process. How can you assure that your process in millennial-friendly?
The move toward paperless offices has made document management that much more important, and Millennials are often the ones driving that business decision. You might be surprised to find that far from dismissing print, Millennials tend to print as much or more than individuals age 36 and up. While these digital natives are a very mobile-centric demographic, they still tend to enjoy the printed page, even going so far as to print documents from home.
One of the most frustrating things about maintaining an office is rifling through massive amounts of files searching for documents. Not only is this stressful and frustrating, but it can affect work performance because you are working harder, yet producing less. The goal of an efficient office is to work smart, which allows you to accomplish your goals without the stress.
Strong partnerships are what make businesses thrive and continue to grow year after year, and when partners go out of their way to recognize your excellent work, that’s the kind of good news that you want to share with the world. At EDGE Business Systems, we are delighted to announce that we are once again Xerox’s Partner of the Year for Document Management Solutions.