Going Paperless with Document Management is Good for the Environment

paperless document management

If your business is searching for ways to go green and become more environmentally friendly, going paperless is not only beneficial for the environment but beneficial for you and your customers as well. Technological advancements, such as a document management system, make it easy to be economically friendly. Making the switch to document management not only allows you to save a lot of trees, but there are other benefits as well. Here are just a few of the ways going paperless can help your business go green.

Cost Reductions

Even a business that isn’t traditionally paper heavy creates a volume of documents. Managing the documents for your business is often a daunting task that requires additional capital for maintenance and storage, a document management system eliminates the cost for additional storage space as well as the cost of maintenance. When you operate your business with documents that are digitized you will also print less, which means you will save money on supplies such as ink and paper, as well as energy costs to run the printer.

Use Less Space

If your business is like most businesses, there are probably several large filing cabinets spread throughout your office. Document management systems eliminate the need for massively large and unattractive file cabinets. All of your old documents can be easily scanned and stored along with new documents, which make these bulky space stealing file cabinets unnecessary.

Save Time

It can be extremely frustrating when you or your staff are trying to dig through mounds of documents just to find the specific one you need. When documents are stored in a document management system, all of your documents are easily accessible, which means no more wasted time digging through paper documents. Instead, you and your employees can spend more time conducting business transactions and working with customers.

No More Paper

One of the most beneficial factors of digital management systems is there is no more paper. Digitizing invoices and records eliminate the need to have massive amounts of paper scattered throughout the desks of various employees. You no longer need to spend massive amounts of the office funds on reams of paper, printing supplies and mailing supplies.

The government has gotten into the game as well, allowing for the digitization of documents. They even promoted incentives in certain circumstances for going green. It is also been shown that many offices who have taken the steps to go paperless have noticed an improvement in customer service because companies are able to deliver more timely service and documents that are less prone to human error.

Are you ready to take your business to the next level of environmentally friendly options? Contact EDGE Business Systems to learn more about the business solutions we have to help businesses go green.