Focusing on security is a must for today’s business, especially those that deal with sensitive documents regularly. Unfortunately, too many businesses overlook key areas that are hotbeds for security breaches.
Document Security at the Copier
Your copier machine is one of those places that you may not think to secure, but it’s an important place to start your document security.
Why It’s At Risk
Copiers store images of everything that passes through. If your copier has a hard drive (which most current models do), that means that there is a wealth of information right there. Have you ever copied sensitive information? Chances are you have. Here are just a few of the things that it might be keeping:
- HR-related info like employee social security numbers
- Medical records
- Credit card information
- Proprietary business documents
This information can be affected by malicious threats and wreak havoc on your business operations.
What You Can Do
To address document security concerns at the copier, there are a few steps you can take. First, be sure to have encryption on your copier. Often this is already available on your copier. Another option is to have disk overwrite software. Either way, you should also make sure you are overwriting and/or clearing the hard drive on a regular basis.
Those steps are necessary for long-term security on the device. You’ll also want to take extra precautions when you are finished with the device. Whether you trade it in, donate it, or get rid of it, you should do additional overwrites to ensure all data is cleared from the device.
For extra security and to tune up your security practices across the office, consider adding a Document Security service from a reputable service provider.
At EDGE, we take security seriously. To find out how we can help you address your document security concerns, contact us today!
