Scanning like a Pro: 4 Tips for Choosing Scanners


There's a reason that scanning has become a fan-favorite among businesses of all shapes and sizes: it's simple, yet powerful. Scanning allows you to take all those stacks of paper and turn them into neat, easy-to-organize digital files that can be shared, secured, and even deleted at the click of a button.

Of course, before you can bid adieu to your file cabinets, you'll need to know what that perfect scanner looks like. Here are a few tips to get you started!

Tip #1: Know your options.

Buying a scanner isn't your only choice. You can also lease--and, of course, you can use a scanning service (if all that organization seems like a pain). Do your research and choose what's best for you!

Tip #2: Understand your needs.

Do you have a whole company's worth of files to scan, or are you just dealing with the occasional form or photograph? Different companies have different scanning needs, which, naturally, influences the make and model of scanner that will be a perfect fit.

Tip #3: Consider software.

A scanner needs to connect to your computer to give all those brand-new digital files a place to go. If the scanner isn't compatible with your operating system, you'll have a big problem on your hands--so make sure to choose a device that plays nice.

Tip #4: Look at bells and whistles.

There are all kinds of options when it comes to types of scanners. Do you want a flatbed or a sheet-fed scanner? What type of image sensing works best for your needs? Is OCR (optical character recognition) a necessity? Remember to take every feature into account.

Ready to start scanning like a pro? Contact us today to get started!