The Role of Digitization in Document Security


Document security is something every company has to think about--especially these days when digital attacks and natural disasters seem more frequent than ever before. Luckily, there's a secret weapon that can help you reach those document security goals without breaking a sweat. Read on to find out what's so great about digitization, and how it might just save your entire business someday!

A Look at Disaster Recovery

Document security is a broad term. Of course, it addresses everyday security needs. For example, making sure files aren't left on the printer tray, and that sensitive information is password-protected. However, it's also an important part of preparing a disaster recovery plan for worst-case scenarios like firewall breaches and natural disasters. The good news is that you don't necessarily need different solutions for these two different sides of document security. There's one tool that will help you under any circumstances and can save you from small-scale stress and big-picture data tragedies alike: digitization.

Digitization is just what it sounds like--the act of turning all your paper files into digital documents that can be stored, organized, secured, shared, and even destroyed with just a few clicks. It's the "secret weapon" of companies who want to be prepared for just about anything.

Why Go Digital?

So, why bother going digital? Here are just a few compelling reasons!

#1: It's safer.

Document security is all about changing with the times, and digitization helps you do just that. By making your documents digital, you can quickly and easily add multiple layers of protection--from user authentication to firewall defense.

#2: It's a solid backup plan.

Digitization is a great tool for disaster recovery because, no matter what happens, you can make sure you're always prepared with a digital backup. It's not quite so easy to make copies of every single one of your physical documents in case of a fire or flood!

#3: It's good for efficiency.

The truth is that digital documents are just easier. You can access them anywhere and anytime, you can control who has access to them, you can track any changes, and you can share them securely. That's excellent news for document security and your company overall.

Are you interested in digitization? Looking for more document security solutions? Contact us today!