How Scanning Actually Works

Scanning documents.

Ever wondered how a scanner works its magic? You've come to the right place! Today, we'll take an inside look at scanning to find out how this business solution gets the job done.

Scanning Basics

There's plenty to know about scanning, but the real benefit of this solution is that you don't have to be an expert to enjoy the benefits. In fact, all you need is a good scanning service and a solid plan to get started.

In the meantime, though, it's important to brush up on how scanning works so you can be sure you're getting the most out of your investment. Let's take a closer look:

  • #1: You choose your files.

Most companies need to scan documents like notes, client information, or invoices. However, if you need to scan a lot of photos, it's important to choose a scanning service with high-quality scanners (otherwise, your images may turn out blurry).

  • #2: They're placed on high-end scanners.

A scanning service takes the stress out of how and when you'll scan. Better yet, scanning experts often have access to some of the best technology on the market, which means you can count on top-notch service and excellent resolution.

  • #3: An internal light show begins.

Several lights work together inside the machine to completely illuminate your file. Once these lights are in position, the scanning process begins.

  • #4: Mirrors and lenses work their magic.

Like a magic act, mirrors bounce light around until it hits the machine's sensory array. From there, lenses split the light into separate colors, which becomes a measurement in "copier language."

  • #5: The scanners translate information.

Copiers and other devices don't speak the same language, so it's necessary to translate those measurements into binary. This information is sent to a computer or other device.

  • #6: Your files are digitized.

Once the data reaches its destination, it's interpreted as an image. Congratulations--you now have a digitized version of your original file!


The real beauty of scanning is that, while it's helpful to know what goes on behind the scenes, you don't have to worry too much about how scanners work. Instead, just choose a scanning service, sit back, and let the magic happen.

Ready to see what scanning can do for you? Contact us today to get started!


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