Is Document Security a Big Deal?


We've all heard about document security and how important it is--but how important is it really? Here's why document security is a big deal (and what you can do about it).

The Bad News

Here's the scary truth: small businesses are at the greatest risk for cyberattacks. Digital criminals tend to assume that small businesses don't have the experience, tools, or expertise to defend documents and data--and, too often, those digital criminals are right.

It's not just about hacking, either. Unprepared businesses can easily fall prey to schemes and "traps" that convince well-intentioned employees to give up passwords, personal information accidentally, or other sensitive data, essentially handing the bad guys the key to your company's front door.

The Good News

With the bad news out of the way, it's time for the good news: with a keen eye toward document security and a little bit of homework, you don't have to be helpless to the whims of digital criminals. Here are a few things you can do to protect yourself and your company!

#1: Step up your password game.

There are a few simple rules when it comes to creating good passwords:

  • Never use default passwords.

  • Try to choose phrases instead of single words.

  • Change passwords on a regular schedule.

#2: Always update.

Software updates and patches often come with security fixes that address a known weakness. If you procrastinate on these updates, you're leaving your company vulnerable, allowing hackers to exploit those weaknesses.

#3: Get creative.

There are all kinds of ways to approach document security. Encryption, network monitoring, document management, and even solutions like user authentication and access control can help keep your data safer. Don't be afraid to experiment with different combinations until you've created your perfect security approach!

Are you worried about your data? Want to learn more about document security? Contact us today for all the help you need!