It's one thing to do all your research on scanning solutions and their benefits, but it's another thing entirely to get started. Today we're here to help you take that first step by showing you how to choose the perfect scanner!
Prioritizing Your Needs
Although it's tempting to begin the buying process by looking for scanners that have certain features or fit a specific budget, that's not the best place to start. In reality, you need to prioritize your company's needs--both now and in the future--and the rest will fall into place. If you start by looking at price tags, you'll probably end up with an affordable scanner that doesn't quite do what you need it to do--and then you'll end up spending more money to solve problems down the road. It's easier to plan your first step carefully and know precisely what you need.
Here are a few questions to ask yourself before buying a scanner:
"What will we scan?"
This is a simple place to start, but it will drive the rest of the buying process. For example, if you plan on scanning everyday paper documents, you'll need a different machine than if, say, you wanted to scan high-quality color photographs.
"How often will we scan?"
If scanning is going to become an everyday task, you'll want a machine that's up to the challenge. If, on the other hand, you only plan to put scanning solutions to work every once in a while, a smaller or less powerful device will get the job done.
"What tools do we already have?"
Remember, a scanner should fit perfectly into your existing infrastructure, not tear it apart. Make sure to find machines that are compatible with your current devices and operating systems.
Want to learn more about scanning? Hunting for the perfect scanner? Contact us today for all the help you need!