Document security doesn't become perfect overnight, but it can be improved with just a few minutes of work. Here are three ways to improve document security before the end of the day!
The Document Security Fast Lane
Want to get in the fast lane when it comes to document security? There are a few things you'll need to know.
First, remember that document security is a marathon, not a sprint. Although you can see significant improvements with simple solutions, you'll still need to keep working on document security for as long as you have documents--which, of course, is likely to be forever.
Also, remember that no one is perfect when it comes to document security. Your goal shouldn't be to avoid mistakes completely; instead, you should focus on learning to identify and eliminate mistakes as an ongoing process--because, after all, the document security world is always changing, so there's no way to be flawless.
Finally, keep in mind that the best document security tool is vigilance. That involves research, implementation of new tools, and constant education of employees--but it also involves taking responsibility for your files and what happens to them.
Improve Document Security Today
With the basics out of the way, it's time to improve document security in the blink of an eye. Let's get started!
#1: Check your printers.
Network printers have a nasty habit of being vulnerable. Make sure yours has a secure connection and can't be accessed from outside your company.
#2: Improve your passwords.
Passwords should be phrases instead of words, and they should be changed regularly. If you have a document or spreadsheet to keep up with them, password-protect that too.
#3: Don't forget physical files.
Physical files can be just as vulnerable as digital documents, if not more so. Lock file cabinets, make sure documents aren't left on printer trays and pay attention to real-world threats as much as digital ones.
In conclusion, document security is a lifelong journey, and you shouldn't expect to perfect it overnight--or at all. However, you can make significant improvements with just a few simple changes and a whole lot of vigilance--so keep working on it!
Worried about document security? Looking for more fast solutions or long-term fixes? Contact us today for all the help you need!