Let's face it: Document security isn't easy, and it's certainly not getting any simpler. As digital criminals get smarter and even physical files become vulnerable in new ways, defending sensitive data becomes a full-time job. Luckily, with these three solutions at your disposal, you can be poised to protect--no matter what the world throws at you.
Modern Document Security
Today's document security solutions aren't exclusively digital--and that's how it should be. After all, until your business is literally paper-free, you'll likely still have a physical file here and there. That means modern document security needs to be smart, both online and off.
The key is to come up with an approach that works in both worlds. Sure, the specific tools and solutions might need to change to address the unique threats faced in different environments--but the foundation should remain the same. That way, you don't have to switch back and forth between tactics as you utilize both online and offline information.
That's why the three biggest solutions for document security might not be what you expect.
Document Security Solutions
Ready to defend files of all shapes and sizes? Here's what you'll need:
Digital user authentication usually requires a password or PIN before allowing access to a document. The same solution can be implemented for physical documents by storing them in a locked room or putting combination codes on file cabinets containing sensitive information.
"Corruption" is a term that, in this context, is usually reserved for digital files. However, physical files can get corrupted too--they just tend to be ruined by water, fire, and other natural elements, rather than by hackers.
Nonetheless, your goal should be to protect against corruption of both kinds. For digital files, this means passwords and firewalls; for physical documents, it looks like water-tight file cabinets, sometimes in an off-site facility.
When you know where a file is supposed to be, it's much easier to notice when that data is AWOL. That's why both online and offline documents need to have a solid organizational foundation, including naming conventions and appropriate file nesting.
In conclusion, the three biggest document security solutions aren't just digital--they're foundational approaches to protecting data in any form. By utilizing these solutions, you can take document security to the next level.
Need help protecting files, both online and off? Contact us today for document security guidance!