Scanning: How to Win the War Against Paper

Business man scanning documents

If you're ready to put stacks of paper to rest once and for all, you've come to the right place. Here's everything you need to know to get started with scanning!

Weapon of Choice

In the war against paper, your scanner is your weapon of choice. The only problem is that there are several different types of scanners, and each is suited for a certain type of job or need.

First things first: choose your device!

Photo scanners

Photo scanners are specialized for high-definition, high-quality results. If you want color accuracy, sharpness, and a flawless appearance, you'll need one of these.

Flatbed scanners

Flatbed scanners are flat, square machines with flip-up lids. They're probably the most familiar option, as they're often built into multifunction devices. They can accommodate more complex scan jobs, like books or newspaper articles.

Sheetfed scanners

Sheetfed scanners are an excellent choice for loose-leaf scan jobs, and while they only scan one page at a time, they're compact and affordable.

Portable scanners

Need to scan on the go? A portable scanner is about to become your new best friend.

Getting Started

Once you've armed yourself, it's time to begin the march. Here's how to get started with scanning:

  • #1: Shred.

    If something doesn't need to be scanned, don't scan it--shred it instead! It's a simple, secure option.

  • #2: Get organized.

    You don't have to scan everything at once. Instead, try scanning based on which files you'll need first, which are most important, or which need to stay together.

  • #3: Stay consistent.

    Scanning can feel like a lot of work at first, but soon you'll have won the war against paper, and your communication, organization, and efficiency will be better than ever. Just remember to stay consistent, especially when it comes to organizing your fancy new digital files!

If you're ready to call it quits on paper and switch to scanning instead, we've got your back. Contact us today!