How to Know if You're Winning at Document Security

Pixel art office character standing on the top of the hill with golden goblet above his head and you win text

Document security is serious business, but let's face it--sometimes, even the most serious things are a little easier to handle if you approach them like a game. With that in mind, let's take a look at your score and help you find out if you're "winning" at document security!

The Document Security Scoreboard

If document security really is a game, it's a pretty serious one. Your data, your reputation, and your entire company could be at stake--but that's not cause to panic. Instead, it means you need to buckle down and make sure you're doing everything you can to win.

Let's take a look at a few things that can impact your document security. By the time you've made it to the end of the list, you'll have calculated your document security score. Start with five points, and subtract one for every document security misstep you run into--and remember, the lower your score, the less likely it is that you're winning at document security.

#1: Do you regularly change your passwords?

Passwords that stay the same for too long become easier for hackers to obtain.

If your answer is "no," subtract 1 point from your score.

#2: Do you leave documents on the printer tray?

Abandoned documents can easily walk away in the wrong hands.

If your answer is "yes," subtract 1 point from your score.

#3: Are your employees familiar with the latest scams?

Uninformed employees can accidentally open the door to hackers and other digital bad-guys.

If your answer is "no," subtract 1 point from your score.

#4: Do you send PDFs instead of .doc or .ppt files?

When you send a PDF, the receiver can't edit the information or access the metadata that might contain sensitive details.

If your answer is "no," subtract 1 point from your score.

#5: Do your security procedures take mobile devices into consideration?

If mobile and personal devices aren't accounted for, they can become risk factors.

If your answer is "no," subtract 1 point from your score.

Improving Document Security

Not happy with your score? You're not alone. Luckily, there are plenty of ways to address these and other document security missteps. For example, remember to change passwords regularly, create document security procedures for physical files as well as digital ones, stay informed on the latest scams, and be sure you aren't making any little mistakes that could cause big disasters.

If you're worried about winning at document security, we're here to help. Contact us today for all the help you need!