In our fast, busy, tech-based world, it can be easy to overlook a single piece of paper. However, if that single piece of paper has, say, your company's financial information on it, a simple oversight could turn into a colossal disaster. Here's how to make sure you're still prioritizing document security in a digital world.
A Document Security Breakdown
There are all kinds of security to pay attention to these days, but it's crucial that you don't forget about document security. Here's everything you need to know to keep document security at the front of your mind.
What it is
Document security is a set of tools, solutions, and practices that helps you manage and protect your physical files. It involves a little bit of everything, from providing secure file folders to streamlining workflows to limit risk. The good news is that there are multiple approaches to document security--so no matter what, you can always find something that works for you.
What it should look like
Although document security sounds like a simple enough concept, it gets a little tricky in practice. Document security should be just as robust and intricate as the network or print security, and in your company, it might look something like this:
risk assessments, to help you see where you're struggling and where you're succeeding;
employee training, which keeps employees up-to-date and educated about their role in the document security process;
secure storage locations, whether in a locked room or somewhere offsite, to help keep files out of the wrong hands;
regular shredding, to limit the risk of unwanted documents becoming a liability;
and strong security policies, to help make sure everyone's on the same page about what should and shouldn't happen to your documents.
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