7 Facts About Printing Costs


Printing costs are not always black and white. There may be some hidden costs that you don’t realize are eating into your budget. Check out these seven facts about printing costs.

1. Lease Vs. Purchase Price

When you buy a printer, there are more expenses than what is on the invoice. You should also factor in unexpected repairs, parts, and service labor costs. As the machine gets older, these costs will continue to rise. Have a managed print provider assess if a leasing agreement would be more cost effective.

2. Toner

Toner is a high cost consumable. Getting rid of their use where possible will result in significant cost savings. A managed print provider can help figure out how not to rely on an inkjet printer.

3. Color Printing

If done excessively, color printing can eat into your budget. Managed print can create policies that state when color printing is appropriate to minimize use.

4. Paper

You can clearly see how much paper costs on your invoice, but it’s hard to track paper waste. Policies like requiring duplex printing can help cut down on frivolous printing.

5. Energy Use

An old printer can suck up a lot of energy. In a managed print analysis you will learn which devices are the least energy efficient. Then you can make decisions about how to make your office more sustainable.

6. Employee Time

If your IT department is spending too much time repairing machines and troubleshooting printing problems, it’s time to bring in managed print. Let your IT team handle business-critical tasks while managed print takes over the printing fleet.

7. Security

Compromised data can cost your business money. Another policy that managed print can implement is requiring user authorization to release print jobs with a pin code.

All of these factors can add up to a significant cost. Let managed print help you tighten your printing policies and create an efficient fleet. For more information, contact us today!