Do you feel like you are drowning under the massive amounts of paper documents in your office? Not only is it extremely overwhelming to have to dig through mounds of paperwork to find a specific document, but the clutter can have a significant impact on the productivity of your business as well. A document management system is designed to help you declutter your office and make it easier for you to find the documents you need without digging through mounds of paper.
Universities and other higher education facilities are taking advantage of modern print management systems to increase productivity while reducing costs. As digital processes transition away from the traditional printing, copying and scanning habits, they are finding it necessary to control costs and information security through more easily managed and centralized schemes.
Document management is such a simple term for such a complex reality, especially for human resource departments. Handling employee onboarding, training, health benefits, government regulatory requirements, offboarding and retirement benefits keeps any enterprise’s HR department awash in paper.
Even as the world transitions to digital documentation, going from mostly paper to electronic files is a complicated process and requires a thorough, well-designed plan. Once a strategy is implemented, the benefits to the managers of human resources and the company as a whole are many.
One of the first things patients often notice when walking into a doctor’s office or another healthcare provider is the mountains and mountains of patient files and other paperwork. Many trees have given the ultimate sacrifice for this old-fashioned method of document management. The number of filing cabinets in most offices could probably rival that of a local library!
There is always some buzzword in the business community that catches our attention and becomes the cause du jour or flavor of the month. When it comes to the latest “going green” trend, though, there appears to be some staying power. Issues of sustainability and environmental responsibility are taking on more and more relevance over time, not less.
Is your office is being taken over by what seems like mile-high stacks of paper? When you look across the room, do you see a sea of filing cabinets in the distance? Keeping paper documents can take a toll rather quickly. It’s a lot to keep track of, and files can easily be misplaced. Both can put a damper on your office’s efficiency. If you want to get back to a higher level of productivity, consider working with EDGE Business Systems to implement a document management system.
Information keeps your business going smoothly, and disruptions can cause detrimental effects if there are breaches. Be careful not to expose your company to risks and maintain proper document security. Thieves, hackers and even competitors are highly interested in your company’s information, data and paper documents. Keeping all of your documents secure is the only way to prevent unauthorized users from compromising your business. Here are just a few reasons why you should invest in document security.
Running a business today requires a complex network of interlocking tasks and strategies, all of which can fall like a house of cards if you have one weak link. The sheer complexity of managing multiple vendor relationships for basics such as office equipment and other background work can take you away from the important strategies of moving your organization to the next level.
Staying up to date on the latest trends in technology can be difficult enough if you’re only looking at one specific piece of the puzzle. But when you have to consider document management and security, managed print services, office supplies, IT services, network and communications all at once, it’s easy to feel overwhelmed. That’s where EDGE Business Systems comes in.
In the business world, printing is essential, there’s no avoiding racking up some costs when it comes to getting a hard copy of some documents. Spending too much on printing is easily avoidable though.