For years, self-storage seemed like the way to go when it came to files and data. After all, it's all right there at your fingertips, meaning that you're responsible for every little detail and can keep an eye on your documents at all times--right? Well, the bad news is that self-storage may not be so great after all--but the good news is that scanning is here to save the day.
Big Risks with Self-Storage
Remember the old saying that equates big risks with big rewards? Well, that's not the case when it comes to self-storage. Let's take a look at some of the trouble caused by trying to deal with that data all by yourself.
Security
Managing files on your own with self-storage just isn't safe. Most self-storage options don't have a lot of physical security, and if tech security (like cameras or 24/7 monitoring) even exists, it's sparse. Your files could easily walk away in the wrong hands.
Organization
Need to grab a file for an important meeting quickly? With self-storage, you're out of luck. There's no fast, easy way to organize self-stored files, and there's certainly no "CTRL+F" feature to help you find keywords, dates, or titles.
Communication
Self-stored files can't be shared at the click of a button. They also can't be accessed remotely, sent to clients, or updated to reflect minute-by-minute information--which means they're more of an obstacle to communication than an improvement.
Big Rewards with Scanning
Here's the truth about scanning: in all the places self-storage creates problems, scanning provides solutions. Sound too good to be true? Let's take a look!
Better Security
Scanned files aren't at risk of walking away in the wrong hands because they exist in the cloud. Here, they're protected with passwords, firewalls, user authentication, and more.
Better Organization
Remember that file you needed to grab for a big meeting? Now that it's scanned, you can find it quickly and efficiently, all with only a few clicks.
Better Communication
When your files are scanned instead of self-stored, they're an active part of your workflow--meaning that, even if they're archived, they can easily be accessed, updated, shared, saved, or even destroyed.
Ready to ditch self-storage for good? Want to upgrade to scanning? Contact us today!
