With hacking and data breaches occurring as often as they do in our ever-increasingly technology-driven world, the need for document encryption is essential for a business’ security. Encrypting documents is the process of placing a code or password over documents, which makes them only accessible by individuals who have the code, password, or passkey. Encrypting is critical when sharing documents, so they are protected from hackers and interceptors.
Businesses suffer from security breaches in printing every single year. Multifunction copiers have helped improve workflow in companies drastically, but there are plenty of security measures necessary when a business uses one. Making sure your business is using the best equipment and processes to protect the documents you print is critical in guarding your business’ sensitive information.
Digital systems have become increasingly popular and for a good reason. You are insuring yourself against emergencies that might otherwise knock out a paper only office. With services like document security taking care of IT networks companies can focus on business-critical tasks and not think about what might happen to their systems after a fire or flood.
Your printing fleet deserves just as much consideration when it comes to security as your IT network. If left unsecured, your devices will be vulnerable to hacking and other threats. Here are four ways to improve your document security.
All companies need an information security plan, but that doesn’t mean that they do. If your files are not protected either in a locked filing cabinet or with online security measures, your data is at risk. Follow these four tips to increase your document security.
4 Common Security Risks
1. Exposed Paper Documents
No one wants to consider the consequence of downtime on business, but not being prepared can be disastrous. To set yourself up for a quick recovery you should analyze your business and IT processes to see how they would be affected by a system malfunction.
Would you feel secure if a disaster occurred and you were unable to reach your physical office? If not, you need a disaster recovery plan. Here’s why having a plan is crucial.
Security is a top priority in any business. As technology changes and new possibilities emerge, so too do threats and security concerns. No matter what changes or evolutions your company is currently undergoing or will take on, document security should always be a priority.
If you've not yet made strides toward securing your sensitive documents, now is the time to take a look at Document Security.
There are many hidden threats throughout your office when it comes to documents, areas that are often overlooked. Some areas of concern include:
If there's one consistent issue plaguing the majority of today's businesses, it is security, hands down. Document security is one area of security that often requires time and dedication, and it's a security concern that can be especially worrisome. After all, documents hold sensitive information, ranging from clients' personal information to business plans that your competitors would love to get their hands on.