You can approach document security in a variety of ways, but in order to come up with the strongest, most efficient solutions, it helps to start at the printer. Your printer can be a powerful tool for ensuring document security--you just have to know what your printer needs from you!
For most business owners and managers, organizational efficiency is a high priority. Document management software is a practical solution that helps companies of every shape and size cut costs and saves time by organizing and strengthening document management processes.
Here are five ways that document management software does that:
Most modern businesses have integrated digital processes into their routine workflows. In 2018, there are very few businesses that cannot benefit in one way or another from digital technology. While this technology has made a significant impact in offices around the world, it does not come without serious risks.
With digital integration comes the risk of data loss. Devices and networks are gold mines for hackers, and every business of any industry has the potential of being targeted.
Many small businesses fall victim to data loss from various forms of hacks, scams, and viruses. Most of the time when a business loses data, it is not due to the severity of the cyber attack, but because of the lack of preparation from the company.
Today we want to talk about why Document Security is critical to protecting your businesses data and information. With Document Security, your business will have the proper security steps in place to secure sensitive data and information.
The technology world is always developing, which is terrific for advancements that propel productivity for businesses, but frightening for IT teams who must keep up with new network security issues that come with new tech. Sure, your business might not be the next target to an international breaching scandal, but there is still information that your company possesses that puts yourself, and your customers at risk should it ever be stolen.
To put this conversation into perspective, let’s consider how common network security issues occur:
We often associate document security breaches with hackers or viruses rummaging through your servers. Though those are common tactics to receive information from documents, sometimes a simple human error can be the cause of sensitive details leaked.
With hacking and data breaches occurring as often as they do in our ever-increasingly technology-driven world, the need for document encryption is essential for a business’ security. Encrypting documents is the process of placing a code or password over documents, which makes them only accessible by individuals who have the code, password, or passkey. Encrypting is critical when sharing documents, so they are protected from hackers and interceptors.
Businesses suffer from security breaches in printing every single year. Multifunction copiers have helped improve workflow in companies drastically, but there are plenty of security measures necessary when a business uses one. Making sure your business is using the best equipment and processes to protect the documents you print is critical in guarding your business’ sensitive information.
Digital systems have become increasingly popular and for a good reason. You are insuring yourself against emergencies that might otherwise knock out a paper only office. With services like document security taking care of IT networks companies can focus on business-critical tasks and not think about what might happen to their systems after a fire or flood.
Your printing fleet deserves just as much consideration when it comes to security as your IT network. If left unsecured, your devices will be vulnerable to hacking and other threats. Here are four ways to improve your document security.