The team at EDGE Business Systems is proud and honored to be among the top choices for business equipment and servicing in the Atlanta area. We know that when your equipment fails to meet the needs of your business, or when you experience a serious malfunction, you are unable to serve your own clients and customers. That is why we offer a full range of sale, leasing and repair services to business owners.
Your business is subject to at least one possible audit any given year. However, depending on the nature of your organization, yours could stand in the path of many different types of audits. From IRS, sales tax and regulatory compliance to merchant services and insurance premium audits, your records could be summoned at any time. If you’ve been looking for a good reason to incorporate workflow and document management into your business, then the ease of audits alone makes it well worth the switch.
The larger and longer-lived your business, the more flooded with documents it will be. Even small businesses find themselves adjusting space to accommodate the increasing tide of records. Whether your organization archives its activities on paper, in electronic form or both, business efficiency warrants a good document retention policy (DRP). A DRP manages which records remain in any given period and which you can safely relegate to oblivion, thereby permitting an established, right-sized storage arrangement within the budget.
Creating a document management workflow that works for Millennials may be a tough task for any department, but in a high-touch area like Human Resources, it becomes a gargantuan task that could include retooling every step of your hiring, onboarding and employee communication process. Millennials expect that all the information they need should be right at their fingertips, and their first opportunity to judge their fit within an organization is during the hiring process. How can you assure that your process in millennial-friendly?
The move toward paperless offices has made document management that much more important, and Millennials are often the ones driving that business decision. You might be surprised to find that far from dismissing print, Millennials tend to print as much or more than individuals age 36 and up. While these digital natives are a very mobile-centric demographic, they still tend to enjoy the printed page, even going so far as to print documents from home.
One of the most frustrating things about maintaining an office is rifling through massive amounts of files searching for documents. Not only is this stressful and frustrating, but it can affect work performance because you are working harder, yet producing less. The goal of an efficient office is to work smart, which allows you to accomplish your goals without the stress.
The processes for document management evolve almost as rapidly as the development of new and exciting electronic devices. Going from clay tablets in a stack to files of paper stored in cabinets took several thousand years, but going from acres of cabinets, each suitable to hold less than a thousand files, to computer servers, each capable of receiving, storing and retrieving millions of files only took a few decades.
Today, businesses find themselves standing at a crossroads facing a critical decision. With some markets shrinking and others exploding, change is in the air. One constant element within every business, no matter how small or how large, how old or how new, is document management. With efficient systems in place, a constricting market can be endured until economic activity rebounds, but with old, paper-laden structures, growing businesses can’t make the most of a bountiful business uptick.
If your business is searching for ways to go green and become more environmentally friendly, going paperless is not only beneficial for the environment but beneficial for you and your customers as well. Technological advancements, such as a document management system, make it easy to be economically friendly. Making the switch to document management not only allows you to save a lot of trees, but there are other benefits as well. Here are just a few of the ways going paperless can help your business go green.
Do you feel like you are drowning under the massive amounts of paper documents in your office? Not only is it extremely overwhelming to have to dig through mounds of paperwork to find a specific document, but the clutter can have a significant impact on the productivity of your business as well. A document management system is designed to help you declutter your office and make it easier for you to find the documents you need without digging through mounds of paper.