EDGE Blog

Manufacturer Industry News: Updates to Xerox DocuShare Flex

Admin — Wed, 31 Dec 2025 16:20:57 GMT

Keeping up with all the latest news, changes, and updates in the business world can really benefit your company. A great place to start is with manufacturer industry news--that way, you can learn about the latest tech just in time to integrate it into your workflows. Today, we'll help you do just that by taking a look at one tool in particular: DocuShare Flex from Xerox.

What is DocuShare Flex?

There's a great big world of workflow solutions out there, but when it comes to integrated content management and superior tools, there's no one better than Xerox. The DocuShare Flex platform allows you to handle content management tasks from anywhere, allowing you to communicate, organize data, complete tasks, and even automate your workflows. Essentially, it takes multiple functions and puts them all in one place, minimizing the need for IT support and letting you focus on what's happening rather than how it's happening.

Important Updates

Today's biggest industry news is that Xerox has updated DocuShare Flex to be even faster and more efficient. Let's take a look at what you can expect!

Advanced communication

Need to create a form? Sick of manually filling out every document? Looking for a better way to introduce new employees to your workflows and goals? DocuShare Flex can do all this and more, thanks to new updates.

New financial tools

The new and improved DocuShare Flex is now more efficient than ever when it comes to financial tools. By allowing you to automate manual tasks, organize invoices, capture data, and auto-fill forms, DocuShare Flex could become your new best friend.

A focus on teamwork

Even when someone is out in the field or working from home, DocuShare Flex makes it easy to communicate, organize and prioritize tasks, and get the right information the right people.

Want to learn more about Xerox and other manufacturers? Looking for industry news? Contact us today!

manufacturer industry news

Boost Your Efficiency Through a Document Management System

Admin — Tue, 16 Dec 2025 20:34:17 GMT

Is your office is being taken over by what seems like mile-high stacks of paper? When you look across the room, do you see a sea of filing cabinets in the distance? Keeping paper documents can take a toll rather quickly. It’s a lot to keep track of, and files can easily be misplaced. Both can put a damper on your office’s efficiency. If you want to get back to a higher level of productivity, consider working with EDGE Business Systems to implement a document management system.

Document Security: Encryption Benefits

Admin — Sat, 13 Dec 2025 07:31:56 GMT

With hacking and data breaches occurring as often as they do in our ever-increasingly technology-driven world, the need for document encryption is essential for a business’ security. Encrypting documents is the process of placing a code or password over documents, which makes them only accessible by individuals who have the code, password, or passkey. Encrypting is critical when sharing documents, so they are protected from hackers and interceptors.

3 Ways to Improve Document Security Today

Admin — Sat, 13 Dec 2025 07:31:56 GMT

Is document security really something you can do in a day? Are there easy ways to tackle something so complicated? Let's take a look at a few simple ways to protect your documents that, yes, you can do right now!

No Shortcuts

Even if it really existed, you wouldn't want "shortcut security." It would be severely lacking in reliability, efficiency, or effectiveness, and the chances are that it would make life worse instead of better. However, the good news is that, when it comes to document security, there are a few things you can do to make a difference before calling it a day.

Let's take a look at three ways to improve document security today!

Physical security

Although most documents are digital these days, you can't overlook physical security.

Keep offsite backups in case physical files are damaged or lost.
Don't leave files on the printer tray or stacked up on desks.
Implement shredding solutions.

Digital security

Digital security is an excellent way to protect your documents--so feel free to get creative.

Use a VPN.
Control which applications are being used for data sharing.
Make careful decisions about the use of personal devices for work-related tasks/
Don't let browsers or devices automatically remember your passwords.

Employee training

This one is tried and true: eliminate mistakes before they have a chance to cause security risks.

Set expectations for securely disposing of data.
Make rules for creating strong, reliable passwords.
Clarify your policies on data access and permissions.
Train employees to recognize scams, threats, and other digital dangers.
Help everyone feel responsible for protecting the company, the customers, and each other.

Want to learn more about document security? Looking for quick ways to protect your data? Contact us today!

Document Security

EDGE Business Systems Named Elite Dealer by ENX Magazine

Admin — Tue, 09 Dec 2025 04:35:39 GMT

Each year ENX Magazine puts together a list of elite dealers. We are proud to announce that we have been named an Elite Dealer in 2018!

Save Your Business from a Poor Document Retention Policy

Admin — Tue, 09 Dec 2025 04:35:39 GMT

The larger and longer-lived your business, the more flooded with documents it will be. Even small businesses find themselves adjusting space to accommodate the increasing tide of records. Whether your organization archives its activities on paper, in electronic form or both, business efficiency warrants a good document retention policy (DRP). A DRP manages which records remain in any given period and which you can safely relegate to oblivion, thereby permitting an established, right-sized storage arrangement within the budget.

A Closer Look at Managed Print Services

Admin — Mon, 08 Dec 2025 00:50:26 GMT

When researching managed print services, it's easy to get swept up in awe of it all. After all, there's a lot to learn--from that seemingly endless list of benefits to a wide variety of tools and solutions. If you're trying to make a final decision, though, it's often helpful to take a closer look--that way, you'll see the most important details with full clarity.

Quick Document Security Tips

Admin — Mon, 08 Dec 2025 00:50:26 GMT

When you think about document security, you probably think about long-winded, complex solutions that span multiple workflows, machines, and parts of your business. While these big-picture solutions are pretty important, there are also quicker, easier tips that can help you take small steps toward stronger document security. Ready to make a big impact with little changes? Let's get started!

What is Document Security, Anyway?

Admin — Mon, 08 Dec 2025 00:50:26 GMT

The concept of document security is simple at first glance, but when you start thinking about it, the whole thing quickly becomes more complex. What are you defending documents against? How can you protect information when files exist in both physical and digital forms? What does document security actually look like? Today we'll answer all these questions and more in our document security crash-course!

Scanning Secrets: Self-Storage is Riskier Than You Think

Admin — Fri, 28 Nov 2025 01:14:05 GMT

For years, self-storage seemed like the way to go when it came to files and data. After all, it's all right there at your fingertips, meaning that you're responsible for every little detail and can keep an eye on your documents at all times--right? Well, the bad news is that self-storage may not be so great after all--but the good news is that scanning is here to save the day.

Big Risks with Self-Storage

Remember the old saying that equates big risks with big rewards? Well, that's not the case when it comes to self-storage. Let's take a look at some of the trouble caused by trying to deal with that data all by yourself.

Security

Managing files on your own with self-storage just isn't safe. Most self-storage options don't have a lot of physical security, and if tech security (like cameras or 24/7 monitoring) even exists, it's sparse. Your files could easily walk away in the wrong hands.

Organization

Need to grab a file for an important meeting quickly? With self-storage, you're out of luck. There's no fast, easy way to organize self-stored files, and there's certainly no "CTRL+F" feature to help you find keywords, dates, or titles.

Communication

Self-stored files can't be shared at the click of a button. They also can't be accessed remotely, sent to clients, or updated to reflect minute-by-minute information--which means they're more of an obstacle to communication than an improvement.

Big Rewards with Scanning

Here's the truth about scanning: in all the places self-storage creates problems, scanning provides solutions. Sound too good to be true? Let's take a look!

Better Security

Scanned files aren't at risk of walking away in the wrong hands because they exist in the cloud. Here, they're protected with passwords, firewalls, user authentication, and more.

Better Organization

Remember that file you needed to grab for a big meeting? Now that it's scanned, you can find it quickly and efficiently, all with only a few clicks.

Better Communication

When your files are scanned instead of self-stored, they're an active part of your workflow--meaning that, even if they're archived, they can easily be accessed, updated, shared, saved, or even destroyed.

Ready to ditch self-storage for good? Want to upgrade to scanning? Contact us today!

scanning